European Society for Jet Ventilation

founded 21 September 2000 in Paris

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STATUTES of the EUROPEAN SOCIETY FOR JET VENTILATION (ESJV)

1. NAME AND LOCATION
1.1 The international scientific society hereby constituted shall be known as EUROPEAN SOCIETY FOR JET VENTILATION (ESJV).
1.2. The registered office of this society is located at the seat of the actual board of the society.
1.3. The registered office can be relocated upon the decision of the board of this society. A new location must be published in the next published newsletter of the society not later than 4 months after the relocation.

2. AIMS OF THE SOCIETY
to promote exchange of information among european medical doctors and engineers who use, develop, investigate or are interested in jet ventilation, to share information in regard to jet ventilation,
to raise the standards of jet ventilation by fostering and encouraging education, research, scientific progammes and exchange of knowledge and information,
to promote improvements in safety and quality of care of patients undergoing jet ventilation and related techniques,
to promote and protect the interests of its members.

3. MEMBERSHIP
All members of this Society shall continuously meet the requirements of their particular category of membership. Membership may be finished by written statement of the member. The board may suspend a member and can propose to the General Assembly to terminate membership.
3.1. Categories of Membership
3.1.1. Active member: medical doctors who have completed an accredited anaesthesia training programme, who are certified in anaesthesiology, who are licensed to practice medicine, and who reside in a european country, or a certified physician not working in the clinical practice of anaesthesiology or a scientist who, while not engaged in administering clinical anaesthesia, is interested in anaesthesiology.
3.1.2. Affiliate member: non-physicians working in anaesthesiology-related areas (e.g. nurses or technical personnel working in clinical anaesthesia or intensive care medicine, technical personnel involved in development and manufacturing of jet ventilation related equipment), or a certified anaesthesiologist, physician, scientist or non physician who resides outside Europe.
3.1.3. Trainee Member: shall be a physician in full time training in an medical department whose training programme is accredited by national governmental bodies.
3.1.4. Retired Member: an individual who would have qualified as an active or affiliate member, and has retired from practice, or an active members of this society who is disabled and therefore unable to engage in the practice of their profession for one year or more, shall at their request be placed in this membership category. When they resume active practice, they must notify the office of this society and shall thereupon be reinstated as active or affiliate members.
3.1.5. Application: each applicant shall send an application to the office of the society, stating which kind of membership is desired.
3.1.6. Approval of application: following receipt of the application and verification of requirements as defined in the respective section 3.1.1. to 3.1.4., the application is approved.
3.1.7. Honorary Member: a physician or scientist who has attained outstanding eminence in the investigation of jet ventilation or related fields, or a physician or scientist who has served this society with distinction.
3.1.7.1. Nomination: any active member may propose in writing a candidate for honorary membership to the office of this society. The board of this society shall discuss and decide the approval of the nomination for honorary membership.
3.2. Privileges of Membership
Only active and honorary members shall have the right of voting and of holding office in this society.
3.3. Membership Fees
3.3.1. Active, affiliate, retired and trainee members shall pay annual fees in the amounts determined by the board of the society, subject to approval by the council. Annual fees for these categories of membership may be varied for members from countries with economic or social difficulties, as determined by the board of the society, subject to approval by the council.
3.3.2. There shall be no annual fees required of honorary members.
3.3.3. Annual fees are payable on January 1 of each year. Membership benefits, including voting rights, become effective as of the date of receipt of payment of the annual membership fee for that year.

4. GENERAL ASSEMBLY
4.1. Composition
The general assembly consists of all registered members of the society who have payed the annual membership fee for the actual year.
4.2.1 Eligibility for election
Only active and honorary members can stand for election of the board of the society (passive vote).
4.2.2 Right to vote
Only active, affiliate and honorary members can vote for the election of the board of the society, or exert their vote for decisions of the general assembly (active vote).
4.2.3. Election of the board of the society
Elections for board representatives shall be held every two years. The recent board of this society shall send - at least 6 months before a general assembly is scheduled - a letter to each active, affiliate and honorary member, inviting candidature as a board member. The office of the society shall send to each member the list of candidates nominated for the board at least 1 month before the general assembly takes place.
4.3. Meeting frequencies
The society shall hold a general assembly at least every two years at a place and time previously set by the board of the society, whenever possible in conjunction with an annual meeting. Date and place of the general assembly should be determined at least one year in advance. Active, affiliate, honorary, retired and trainee members may attend, but only active, affiliate and honorary members may vote. Each member may not carry more than two proxies of his own country. Proxies must be announced to the board in written form at least 30 days in advance. The meeting will be chaired by the president of this society or his appointed deputy.
4.4. Decisions
Decisions shall be made by majority vote. Only decisions concerning the statutes of this society require a 66% majority.
4.5. At the meetings, the board of the society shall give a report of their activities during the past year. The treasurer shall render an account of the financial management of the society. The financial year shall correspond to the calendar year. The general assembly shall be empowered to approve the report of the treasurer, to modify the statutes, to decide on the dissolution of this society, and to put forward any proposal to the board of the society. The Treasurer shall be relieved of personal responsibility through approval of the financial report.
4.6. Extraordinary meetings
An extraordinary general assembly shall be held at such a time as the board of the society may decide, or when requested in writing by at least one fifth of the active, affiliate and honorary members. In the latter case, the board shall be obliged to call such a meeting within four months. If the board of Directors does not do so within this period, the applicants are authorised to call this meeting themselves.
4.7 Passing of Resolutions
At ordinary and extraordinary general assemblies, resolutions shall require adoption of an affirmative vote of the majority of the active, affiliate and honorary members present.
4.8 Invitation and agenda
The invitation to the general assembly shall be sent to the members at least 3 months before the date of the assembly. Issues which do not appear on the agenda contained in the invitation, may be discussed in any case, but decided on only if 50% of the respective members of the society are present.

5. BOARD OF THE SOCIETY
5.1. Composition The Board of the society consists of:
a. President
b. Vice president
c. Treasurer
5.2. Duties
The board of the society shall direct and conduct the general activities of this society. The board of the society shall carry out all tasks not allocated to the general assembly, directly or by delegation. The board of the society has the full authorisation and responsibility on the financial funds and the assets of the society.
5.2.1. President
a. The President shall administer the affairs of this society according to the policies set by the board and the general assembly of this society.
b. The President shall be,
Chair of the board of the society
Chair of the general assembly
Ex-officio member of all committees of the society
Editor of the Newsletter of the society if this task is not appointed to the vice president
c. The President may delegate to other members of the board the responsibility to represent the president and this society at meetings of national and regional societies, other medical organisations, and allied health organisations and societies.
d. The President may also delegate qualified individuals to speak on behalf of the president before various governmental bodies, agencies, and any other group so designated by the president.
5.2.2. Vice president
a. The vice president shall serve in positions as described for the president as far as she/he is entitled by the president.
b. The vice president shall substitute the president of the society if the president is not able to fulfill his duties until this state lasts or a new bord is elected by the general assembly.
c. The vice president shall be the editor of the Newsletter of the society if this task is not appointed to the president
5.2.3. Treasurer
The Treasurer shall be responsible for the security of the assets of this Society, as directed by the board of the society.
5.3. Elections of the board members
Members of the board of the society shall be elected by the general assembly as follows:
a. The board of the society can consists of active members only, or 2 active and 1 honorary member.
b. There shall be no more than two members of the board residing in the same country or having the same nationality.
c. Each candidate for office shall have been a member in good standing of this society for a period of 2 years. Reelection for another 2 years is allowed only once in succession.
d. Election of each board member shall be by secret ballot.
e. Election to office shall require an absolute majority of votes cast. If there are more than two nominations for an office and no candidate receives an absolute majority on a ballot, the candidate receiving the fewest votes shall be eliminated, and another ballot shall be taken. This process shall be repeated until a candidate gains a majority.
5.4. Term of Office
The term of office shall be two years. Term of office starts on January 1 and lasts until December 31 of the following year. The maximum consecutive duration of office on the board shall be 4 years.
5.5. Voting: the board of the society shall make decisions by majority vote. In case of equal vote, the vote of the president shall prevail.
5.6. Meetings: the board of the society shall meet at least once a year.
5.6.1. General assembly preparation meeting: the board shall hold its annual meeting before a general assembly at least 3 months prior to the general assembly.
5.6.2. Additional Meetings
The president shall call upon petition of at least 2 members of the board additional meetings of the board.
5.6.3. Upon request by members of the board, chairs of committees or other individuals as deemed appropriate, shall attend meetings of the board, but shall have no voting rights.
5.7. Administrative Secretariat
The society must have a permanent administrative secretariat, which shall be directed by the president of this society.
The administrative secretariat shall be installed by the board of the society, preferentially at the same location where the president resides. The president is responsible for the maintenance and working order of the administrative secretariat and its facilities (communication, correspondence, corporate identity, internet appearance of the society).

6. NEWSLETTER
6.1. This society shall publish a newsletter, in which all important decisions and events of the society shall be announced. The newsletter is a free information platform for all members of the society.
6.2. The editorial responsibility for the newsletter belongs to the bord of the society, and either the president or the vice president shall be nominated as the editor of the newsletter.
6.2.1. This society may be affiliated to a scientific journal. Affiliation to a scientific journal will be decided by the board of the society, subject to approval by the general assembly.

7. SCIENTIFIC MEETINGS OF THE SOCIETY
This society shall hold scientific meetings at regular intervals, at least every 2 years.

8. COMMITTEES
8.1. To accomplish the objectives of this society, certain activities may be effected more expeditiously by delegating such activity to a committee consisting primarily of members of this society.
8.2. Appointment: the board shall appoint chairpersons and members of committees as deemed necessary. Appointment shall be based on expertise. Chairpersons must be active members of this society.
8.3. Structure: all committees shall report to the board through the chair of the committee. The chair of each committee shall direct and co-ordinate the activities of the committee.
8.4. All appointments to committee chairs and/or committee members shall be for 2 years unless otherwise specified by decisions of the board. A committee chair and/or a member may be appointed for any number of successive terms.

9. DISSOLUTION OF THE SOCIETY
Proposals for the dissolution of the society may come only from the board of the society or from at least one third of the active members. The board of the society shall give at least three months notice of the date of the general assembly called to decide on this proposal.
To be effective, decisions shall be carried by a majority of at least two-thirds of the votes cast. However, should less than two thirds of the active members of this society be present at the general assembly, a new general assembly shall be convened under the conditions laid down above and shall take a final and valid decision on the proposal in question regardless of the number of active members present or represented.
In case of dissolution of the society, the remaining funds as well as debts must be distributed equally among the registered members of the society.

10. MISCELLANEOUS PROVISIONS
10.1. Legal actions
In legal action, this society shall be represented by the president, the vice president or their appointed deputy. In those legal actions involving not more than Euro 500.-- (or its equivalent in local currency), the treasurer is authorised to represent the society.
10.2. Seal
This Society shall have an official seal, which shall contain the akronym "ESJV". The seal shall be kept in the custody of the president of this society.

Paris, 21. September 2000

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